The Follow-Up Formula: When and How to Contact Recruiters

The art of following up can make or break your job search. Learn how to stay on recruiters’ radars without becoming a nuisance.

The Perfect Timing

Knowing when to follow up is just as important as how you do it. Here’s a general timeline:

• Application submission: Wait 5-7 business days
• After interview: Send thank-you note within 24 hours
• Post-interview follow-up: Wait 4-5 business days

Crafting Your Message

Your follow-up should be concise, professional, and add value. Here’s what to include:

• Reference to previous interaction
• Expression of continued interest
• Brief highlight of relevant skills
• Clear next steps

Email Templates That Work

Here are proven templates for different follow-up scenarios that will help you maintain momentum in your job search while staying professional and engaging.

Post-Application Template

Subject: Following Up - [Position] Application

Dear [Recruiter's Name],

I hope this email finds you well. I recently applied for the [Position] role at [Company] and wanted to express my continued interest in the opportunity.

[Brief value proposition]

I'm excited about the possibility of contributing to [Company's] mission and would welcome any updates on my application status.

Best regards,
[Your Name]